How to Choose the Best Printer for Your Office in Kenya

The Ultimate Guide to Choosing the Right Printer for Your Office in Kenya

Jun 19, 2025

Printer Guides

The Ultimate Guide to Choosing the Right Printer for Your Office in Kenya

Choosing the right printer for your office is more than just picking the cheapest one on the shelf. Whether you're running a small business, a corporate firm, or a government office, your productivity and printing costs depend on this decision.

In this guide, we break down the key factors you must consider before buying a printer in Kenya—and how Keemstar Office Solution can help.

1. Understand Your Office Needs

Start by asking yourself:

How many pages do you print daily?
Do you need color printing?
Will you scan, fax, or copy documents?

For high-volume printing, a monochrome laser printer is ideal. If you print marketing materials or presentations, go for a color laser or inkjet printer.

2. Types of Printers and Their Use Cases

Printer Type	Best For	Example Brands
Laser Printers	High-volume, fast printing	Kyocera, HP, Canon
Inkjet Printers	High-quality color printing	Epson, Canon
All-in-One Printers	Scanning, printing, copying, and faxing	HP, Brother

3. Factor in Long-Term Costs

Most people only check the price of the printer—not the toner or ink it uses. At Kimstar DigiMart, we recommend low-maintenance printers that use affordable toners like the Kyocera TK1160 or TK3190, helping you save in the long run.

4. Printer Speed & Capacity

If your office handles bulk documents, choose printers with a speed of 25–40 pages per minute (PPM) and large paper trays. Also, look for duplex printing to save on paper.

5. Connectivity & Smart Features

Modern offices demand flexibility. Choose printers with:

Wi-Fi & Ethernet connectivity
Mobile printing (AirPrint, Google Cloud Print)
USB & Memory Card support

This ensures you can print directly from laptops, smartphones, or cloud services.

6. Warranty & Support in Kenya

A printer without local support is a liability. Keemstar Office Solution provides authorized warranties and onsite servicing for all major brands—giving you peace of mind.

Recommended Models from Keemstar DigiMart

Model	Type	Toner Used	Ideal For
Kyocera Ecosys FS-6970DN	Laser A3	TK435	Large offices
Kyocera FS-1040	Compact	TK1110	Small businesses
HP LaserJet Pro MFP M428	All-in-One	59A Black	Admin or executive use

Final Tips Before Buying

Buy original toners only (avoid counterfeits).
Always confirm monthly duty cycle.
Read product reviews and check local availability.

Conclusion

Investing in the right printer boosts productivity, reduces running costs, and ensures smooth daily operations. If you need help choosing the perfect match for your business, contact Keemstar Office Solution today or explore our full range of printers and toners on kimstardigimart.com.